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Criminal Court
How to See or Get a Copy of a Public
Record
[Esta página está en español;
Trang này bằng tiếng Việt]
 This section tells you about:
Can I see or get a copy of any record from a
criminal case?
No. Not all documents in a
court file are public. You are not allowed to see or copy the following:
- an
arrest report or any other document that lists a victim’s name, address,
or telephone number
-
probation reports
- domestic violence
protective orders
- O.R. reports
- criminal history information
- financial or medical information
How do I see or get a copy of public
records?
To see or copy public records, you must have the case number.
There are 2 ways to get the case number:
- Go to the Clerk’s Office where the case is filed. The information
below will help you identify where criminal cases are filed:
-
Hall of Justice, 190 West Hedding Street, San Jose, CA 95110
(handles criminal matters for San Jose, Milpitas, Los Gatos, Saratoga,
Monte Sereno, and Santa Clara)
-
South County Courthouse, 12425 Monterey Road, San Martin, CA 95046
(handles criminal matters for San Martin, Morgan Hill, and Gilroy)
-
Palo Alto Courthouse, 270 Grant Avenue, Palo Alto, CA 94306 (handles
criminal matters for Cupertino, Mountain View, Palo Alto, and Sunnyvale)
Public service hours at the courthouses listed above are 8:30 a.m. to
4:00 p.m.
Search the court index (microfiche). You will need the defendant’s name,
defendant’s date of birth and the year the case was filed. top of page
↑
- Mail or take a letter to the Clerk’s Office asking them to search for
you. Your letter must include the:
- defendant’s name,
- defendant’s date of birth and
- years you want searched.
The clerk will charge you for each year and name you list. For example, to
do a search for 1 name for the years 2000 and 2001 would be double.
Click here to see a
list of fees
and check for the search fee.
What do I do once I have the case number?
Write a letter saying what documents you want. Be specific. Give the case
number, the full name of the defendant and his/her date of birth and the
name of the documents you want.
For example:
- minute order from [you must list a specific court date]
- docket,
- sentencing
-
complaint
What if I need a certified copy?
Ask for a certified copy on your letter.
Click here to see a list of fees for copies and certified copies. top of page
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How much will the Clerk charge me?
The Clerk’s Office charges you for each page you want copied. So, if you are
not sure of the number of pages, look at the
list of fees and make a check out for an amount you think will be
enough. On your check you can write “not to exceed $10.00”
Make your check payable to: Clerk of the Superior Court
Memo: case number
Attach a self-addressed, stamped envelope with your letter.
How do I get a copy of my local criminal history?
Go to the Sheriff’s Office:
55 West Younger Avenue,
San Jose, CA 95110
[Open 24 hours]
To make an appointment, call:
(408) 808-4700
Bring identification and be prepared to pay a fee.
How do I get a copy of a police report after a traffic
accident?
Contact the police agency that investigated the accident.
How do I get a copy of a police report after a crime?
If you were the victim, contact the police agency that investigated
the crime.
If you were the defendant in a criminal case and your case is
complete, get a copy of the police report from the court. The court will
charge you a
copy fee for the front and back of each page.
If you are the defendant in a criminal case and your case is not
complete, (you have not been sentenced or the case has not been dismissed),
get a copy of the police report from the District Attorney’s office.
Can I get a copy of the police report if I was not
involved in the crime?
If you are not the victim or defendant, you can get a copy of the police
report from the court. You must give the clerk the case number.
Click here if you don’t know the case number.
The court will charge you a
copy fee for the front and back of each page.
top of page
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